Constitution

As March 2002

NAME

1. The name of the association shall be the SCOTTISH FEDERATION OF SEA ANGLERS.

OBJECTS

2. The object of the association shall be:

  1. To act as the Governing body of the sport of sea      angling.

b. To further the development of the sport of sea angling in Scotland and to look after the interests of sea anglers in Scottish waters.

  1. To make Rules governing the sport of sea angling      and sea angling competitions in Scotland.
  2. To encourage the promotion of sea angling      competitions.
  3. To co-operate with Government Departments,      Development Boards, Tourist Boards, National and International bodies.

f. To arrange the organisation of national and international fishing championships and major competitions held in Scotland.

  1. To select teams to fish for Scotland      at international competitions and championships.
  2. To encourage the conservation of fish stocks in      Scottish waters.

MEMBERSHIP

3. Membership shall be open to all who participate or are interested in the sport of sea angling. Membership shall consist of Individual Members, Club Members and Supplier Members.

Individual Members

4. a. Individual Members may attend General Meetings of the Federation and shall have voting powers through elected Individual Members of the Executive Committee. They may take part in any competition governed by the Federation. They are eligible to apply for Record and Specimen Fish Awards from the Federation.

b. There shall be 5 categories of Individual Membership: Senior, Junior, Family, Life and Overseas.

c. Family membership is open to families of 1 or 2 parents and any of their children under the age of 16 years.

Members

d. Shall pay an annual subscription and other charges as may be determined by the Executive Committee from time to time.

Life Members

e. Individual members over forty years of age, who have been paid-up members for at least five consecutive years, may become life members on payment of a subscription determined by the Executive Committee.

Honorary Life Members

f. May be elected by the Executive Committee in recognition of outstanding service to the Federation or to the sport of sea angling.

Club Membership

5. a. Properly constituted clubs may on application be invited to become affiliated to the Federation on payment of a subscription fee, this to be renewed thereafter annually by 31st October, and such other charges as the Executive Committee may determine from time to time.

b. Club membership entitles Clubs to send delegates to General meetings. Two delegates from each club shall have one vote each at such meetings.

c. Members of Clubs who have paid all their dues to the Federation may participate in any Competition governed by the Federation. They are also eligible to apply for the Record and Specimen Fish Awards from the Federation.

Supplier Member

6. Open to Tackle Dealers and suppliers of goods and services to the Federation and its members.

EXECUTIVE COMMITTEE

7. The management of the Federation shall be vested in an Executive Committee consisting of:

a. The office-bearers of the Federation.

b. Elected Individual members to represent Individual members of the Federation.

c. Two delegates from each Region.

d. Coaching Co-ordinator.

e. Public Relations/Sponsorship Officer.

8 The office-bearers shall be a President, two Vice Presidents and Treasurer. No office-bearer shall hold more than one office simultaneously.

9. The Chairman of the Committee shall be an office-bearer who shall be elected annually at the meeting of the Executive Committee following the Annual General Meeting.

10. The Executive Committee shall meet at least four times a year and have powers to co-opt such persons as they deem necessary and to appoint sub-committees. The quorum shall be six members and must include at least two office-bearers. The Committee shall be elected in accordance with the rules.

11. The Committee shall be empowered to fill any office that becomes vacant during its term of office until the next A.G.M.

12. The Chairman of each sub-committee shall be appointed by the Executive Committee.

13. The business of the Federation shall be administered by the Secretary/Administrator appointed by the Management Committee. All correspondence must be addressed to the appointed office.

14. For the day to day running of the Federation the Executive Committee shall appoint a Management Sub-Committee consisting of a Chairman, who shall be a Vice-President, the Secretary/Administrator, the Treasurer, Coaching Co-ordinator, P.R./Sponsorship Officer, and at least two other members of the Executive Committee. The President shall be a member ex-officio, the quorum shall be four members including at least two office-bearers.

REGIONAL COMMITTEES

15. For administrative purposes Scotland shall be divided into a number of Regions by the Federation. Clubs in membership of the Federation may affiliate to the designated Region. The management of each Region shall be vested in a Regional Executive Committee consisting of two delegates from each of the affiliated clubs. From these shall be elected annually a Chairman, Vice Chairman, Secretary/Treasurer. Meetings of this Committee shall be held at least four times a year. The Regional Representative shall report back to the Region at the earliest opportunity.

16. The function of a Regional Committee is to ensure that policy decisions of the Federation are observed in the Region; to ensure that club competitions in the Region are fished in accordance with the Federation Rules; to organise qualifying competitions for the Inter-Regional Boat, Shore and Junior Shore Knock-Out Finals, together with other Regional Competitions as may be held from time to time.

17. Each Regional Committee shall, at least fourteen days prior to the Annual General Meeting of the Federation, appoint two members to be Regional delegates to the Executive Committee and advise the Secretary/Administrator of the Federation of the names of the appointed members.

ELECTIONS

18. The President shall be elected at the Annual General Meeting and shall serve for a period of one year. He shall be eligible for immediate re-election at the end of his term of office.

19. Vice-Presidents shall be elected at an Annual General Meeting and shall serve for a period of two years. One Vice-President shall retire each year and be eligible for immediate re-election.

20. Other office-bearers shall be elected at an Annual General Meeting and shall serve for a period of two years and be eligible for immediate re-election at the end of term.

21. Coaching Co-ordinator and Public Relations/Sponsorship Officer shall be elected at an Annual General Meeting and shall serve for a period of two years and be eligible for immediate re-election at the end of term.

22. Individual members shall be elected by the Individual members at an Annual General Meeting to represent them on the Executive Committee. They shall serve for a period of one year and be eligible for immediate re-election at the end of that period.

23. The remaining Executive Committee members shall be appointed by the Regions in accordance with Rule 17 and shall serve for a period of one year and be eligible for immediate re-election at the end of that period.

24. All elections shall be carried by a simple majority of those present and entitled to a vote at a General Meeting.

GENERAL MEETINGS

25. The Annual General Meeting shall be held in the first quarter of the calendar year, in the Perth Area.

26. It shall be the business of the A.G.M.:

a. to receive reports from the officers on the activities of the past year.

b. to receive and approve the Treasurer’s report and accounts.

c. to conduct the election of the President and Committee in accordance with rules 17 – 22.

d. to appoint the auditors for the coming year.

e. to conduct any other business pertinent to the object of the Federation where due notice has

been given.

27. Any Senior Individual Member, Club or Region wishing to move a resolution at an Annual General Meeting shall give notice thereof in writing to the Secretary/Administrator at least fourteen days before the meeting.

28. The nomination of office-bearers must be made in writing to the Secretary/Administrator at least fourteen days before the A.G.M. and each nominee must be duly proposed and seconded.

29. An Extraordinary General Meeting may be convened at any time by the Secretary/Administrator on the instructions of the Executive Committee or on receipt of a written request, signed by at least 10 Clubs or by 20 Senior Individual members stating the business to be transacted.

30. At all General Meetings twelve members, to include two office-bearers and the nominated representatives of at least 4 Clubs shall constitute a quorum and all matters shall be decided by a simple majority vote of those present and entitled to vote. Executive Committee members shall each have a single vote. Clubs shall have two votes (one for each of their nominated representatives present). Senior Individual members shall vote through their elected representatives on the Executive Committee who can cast one vote for every 25 paid-up members. A Family membership entitles the holders to cast 2 votes through their elected representatives. Where there is a divergence of views among Individual members on a voting issue, the votes will be apportioned on a pro-rata basis. In the event of a tie the Chairman of the meeting may utilise his casting vote.

31. All voting within the Federation shall be by secret ballot. When Individual members are required to inform their representatives of their wishes, this must be done by secret ballot. This rule applies to all General Meetings.

32. An item of ‘Any Other Business’ shall be included at all Annual General Meetings, the time allotted for this to be decided by the Chairman.

33. At least 28 days notice shall be given of the Annual General Meeting and at least fourteen days notice shall be given of all other General Meetings.

FINANCE

34. The financial year of the Federation shall be from 1st January to 31st December.

35 The annual subscription for membership shall be determined by the Executive Committee and shall be payable by 1st January annually. Other charges may be levied, as required, by the Executive Committee, such charges will be notified in writing prior to date of inception.

36. The Federation shall keep a bank account with a recognised bank and all cheques drawn against the account shall be signed by any two of the following office-bearers – Treasurer, President or a Vice President.

37. The Treasurer shall keep books of accounts and shall prepare an annual statement for approval at the A.G.M. Accounts to be available on request to paid up members 7 days prior to A.G.M.

38. The Federation’s accounts shall be audited prior to submission to the A.G.M. The auditors will be appointed at the A.G.M.

37. The funds of the Federation shall be applied solely to the stated objects.

AMENDMENTS

40. These rules may only be amended at a General Meeting.

41. In the event of any dispute arising as to the interpretation of these rules the decision of the Executive Committee shall be final.

CESSATION OF MEMBERSHIP

42. Members may resign from the Federation at any time by notifying the Secretary/Administrator any subscription paid at the time of resignation, whether in advance or not, shall not be returnable.

43. Members must abide by the Constitution and Rules of the Federation. The Executive Committee shall have the power, with just cause, to expel or suspend from membership any member of the Federation. Any member so disciplined may appeal against the decision of the Executive Committee at the next General Meeting of the Federation or at any Extraordinary General Meeting convened in accordance with Rule 29 provided that written notice of the appeal is received by the Secretary/Administrator within twenty-one days of the notice being given. The decision of the General Meeting shall be final.

44. Any member expelled or suspended shall have no right to the return of any part of the subscription paid.

MISCELLANEOUS PROVISIONS

45. The Scottish Federation of Sea Anglers shall make rules regarding sea angling competitions governed by the Federation and shall have the power to amend these rules when necessary.

46. The organisers of major competitions governed by the Federation shall be required to pay a levy, which will be determined by the Executive Committee, to the Federation.

47. The orders issued by the Department of Agriculture and Fisheries for Scotland regarding the types and sizes of fish which can be taken are recognised by the Federation and will be observed by all members upon recommendation of the Fish Recorder. The Executive Committee reserve the right to increase the minimum landing sizes of species in accordance with the Federation’s conservation policy.

48. In the event of the Scottish Federation of Sea Anglers being wound-up or disbanded, all funds held will be placed in trust pending the reconstruction of the Federation. The Executive Committee of the Federation will appoint four of its members to be trustees of the fund.

49. The Federation is opposed to the use of drugs in sport and will take whatever steps are necessary to ensure its members do not partake of any of the banned substances listed by the International Olympic Committee’s Medical Commission. Members may be subjected to random testing and should any member be found to have contravened this ruling they may be penalised.

50. The Federation will award a prize at all open shore matches run by the S.F.S.A. to the angler, who in the opinion of the scales person, has taken care in the conservation of the fish presented for weigh-in.

DISCIPLINARY PROCEDURE

1. Any member of the Federation, either Life, Individual or Club, who brings the Federation into disrepute shall be subject to the discipline of the Federation.

Discipline System

The Federation will only consider complaints from clubs or individual members which are submitted in writing with all the relevant details and any witnesses to the complaint.

The Federation will appoint a senior executive of the federation, (Vice President), to investigate/collate the information/complaint and submit this information to the executive committee for their decision on how to proceed with the complaint.

If the executive discipline committee considers the complaint warrants a hearing then a hearing will be convened to hear the complaint, with the president presiding (unless conflict of interests). The vice president who has collated the information within the complaint will present the facts to the hearing.

The person making the complaint and the person complained about should also be present and should be able to put across their side of the story.

Once all the facts have been presented then the president will consider the facts and make judgement.

A suitable punishment could range from censorship to expulsion from the organisation.

An appeal may be lodged within 21 days, outlining the reasons o f appeal. This appeal should be heard by the executive committee and their decision passed back to the president for his final decision.

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